Director of Finance and Operations(Sacramento or San Francisco)
Location: Sacramento or San Francisco
Date Posted: July 29th, 2019
The American Civil Liberties Union Foundation of Northern California (ACLU NorCal) seeks a Director of Finance and Operations.
Reporting to the Chief Financial and Administrative Officer (CFAO), the Director of Finance & Operations will be directly responsible for the organization’s financial systems and controls, as well as overseeing operational functions and developing business plans, which requires a hands-on approach especially as the organization continues to grow. Ensures that financial statements are produced in accordance with Generally Accepted Accounting Principles for both the ACLU Foundation of Northern California and American Civil Liberties Union of Northern California. Provides oversight for all aspects of the organizations’ accounting and financial reporting functions in support of the strategic plan. Provides leadership and oversight of the organizations’ operations, including management of four (4) offices, as well as IT systems. Provides the senior leadership team and Board of Directors with vital information and analysis necessary to ensure the financial integrity and operational effectiveness of the Foundation and Union. They will be a results-oriented leader who applies our organizational values and equity and inclusion principles to create effective processes and structures; develops and implements systems in manners that provide for equity and fair treatment; takes initiative and engages in strategic goal-setting; listens well, communicates clearly, and seeks advice and feedback from others; has experience leading teams, facilitates problem-solving, and has top-notch organizational skills and attention to detail.
This position will require regular travel to all our offices.
About the Organization
The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are the resistance. Join us.
Duties and Responsibilities:
Departmental & Organizational Leadership
- Supervise and support the Controller, Operations (Ops) Manager and Ops staff at Fresno & Sac-Metro sites to oversee daily operations of their respective Finance & Ops staff; provide back-up support and supervisory back-up for the Controller when they are out of the office;
- Lead the Ops & Finance Team and provide management support to ensure adequate cross-coverage, equity, accountability, standardization of processes & procedures, professional growth, and cultivate a healthy and positive departmental culture;
- In conjunction with the CFAO, identify opportunities for improvement/efficiency and implement solutions from start to finish, especially in light of our continued growth;
- Use and apply technology and IT solutions, seek improvements and evaluate technology and software systems for use in financial management and other functional areas at all four (4) sites;
- Serve on the Senior Management Team and provide back-up coverage for the Finance and Ops-related decisions and functions of the CFAO;
- Work closely with the CFAO to support the “ACLU of California” collaboration with the other two California ACLU affiliates and areas of growth for statewide systems and capacity;
- Apply organizational values for equity and inclusion to management, decision-making and all administrative systems;
- Lead and carry out project planning and management as it relates to Finance, Ops, IT and other areas of organizational administration;
- Engage in special projects as needed.
Financials, Budgets & Reporting
- Manage the day-to-day financial needs of the organization;
- In conjunction with the CFAO, prepare and administer the annual budget process and track decisions related to budgeting throughout the year;
- Prepare financial statements for the Finance Committee, including analysis of major variances;
- Develop tools and reports that will enhance the Boards’ ability to fulfill their fiduciary responsibilities;
- Review budget to actual reports by department/project monthly and monitor progress, alerting the CFAO to any significant variances;
- Support department directors and project budget holders in understanding their budgets and year to date reports, and respond to their questions;
- Review bank and investment statements on a monthly basis and alert the CFAO to any variances;
- Maintain controls of the separation between the 501(c)(3) and 501(c)(4) entities;
- Manage and monitor the organizational cash flow, reserves and forecasting;
- Support the CFAO in investment decision-making and management of investment portfolios;
- Serve as primary staff support for the Finance Committees of the Boards of each entity;
- Manage banking relationships and account administration;
- Provide accounting and financial support to the ACLU of California state collaboration, including the Center for Advocacy and Policy office of ACLU-NC in Sacramento, and budgeting and financial processes of state collaborative;
- Coordinate other financial duties as needed/assigned.
Controls, Compliance & Audit
- Reviews Form 990 to ensure the accuracy of the agency’s tax return;
- In conjunction with the CFAO & Controller develop and maintain financial policies, procedures and internal controls. Ensure organizational compliance;
- Provide financial and compliance education to the organization and act as a resource for staff/budget holders, to ensure compliance with federal and state laws, regulations, accounting standards, and internal policies;
- Use and apply technology, seek improvements, and evaluate technology or software systems for use in financial management;
- Prepare quarterly FPPC reporting and alert the CFAO to any compliance issues;
- Support the CFAO in risk management and managing & maintaining the organization’s insurance (non-health related);
- Serve as the primary staff support for the Audit & Compliance Committee.
- Manage, maintain and periodically review organization-wide contracts related to Operations and Administration, consulting with General Counsel as appropriate;
- Work closely with the CFAO and internal/external IT resources to implement IT projects, processes, programs or initiatives which address the organization’s needs across four (4) office sites and key functions;
- Ensure necessary infrastructure, systems, and support of all sites, including facilities and office needs, space management, security/safety and various operational needs, at three (3) leased offices and one (1) facility owned by the Foundation, and assist with day-to-day office management;
- Alert CFAO and propose solutions to any risk management issues at any of our sites;
- Coordinate and lead other operations-related duties and projects as assigned.
Education / Experience:
- B.A. or equivalent experience
- Seven years of finance experience managing and administering complex finances. Experience includes effectively managing the finances of an organization with primary accountability for financial reporting, accounting, cash management, and financial planning (budget, strategic plan, operational efficiency, etc.) can be based in non-profits, for profits or government
- Minimum of 4 years leadership experience, with a depth of experience in managing teams and the careers of people who report to you
- Experience creating effective policies, procedures, processes, systems and structures
Required Skills / Competencies:
- Effective written and verbal communication skills
- Demonstrated ability to work with diverse groups of staff and develop and implement systems in manners that provide for equity and fair treatment
- Strategic and solutions-oriented thinker. Can handle multiple projects at once, meet deadlines, and effectively manage time. Takes pride in high quality work and has an exceptional level of attention to detail.
- Thrives in a busy, bustling environment, and has the ability to easily balance being available to staff while staying focused to move other priorities forward
- Strong analytical abilities and proven accomplishment in a position requiring independent planning and efficient utilization of resources
- Excellent judgment, tact and diplomacy
- A strong sense of accountability
- Excellent organizational skills
- Values strong working relationships and supporting a healthy team so that they can thrive and can do so effectively while working remotely.
Preferred Skills / Competencies:
- CPA or Master’s degree in a relevant field such as finance or public administration.
- Financial management and investment strategies for non-profit organizations.
- Knowledge of generally accepted accounting practices, principles and methods.
- Experience with Quickbooks
- Comfort with learning and using computer applications, including finance and accounting platforms.
- Highly proficient in Microsoft Office 365 Suite, especially Outlook, SharePoint, Word and Excel.
Must be available for some evening & weekend responsibilities
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match. Starting salary range is : $116,000 to $136,000.
Applications must include (1) resume and (2) a list of three references. As this is a management position, one of your references must be either a current or former direct report. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter.
Please submit your application in PDF format here: https://boards.greenhouse.io/aclunc/jobs/4376420002
The ACLU-NC is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail firstname.lastname@example.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, arrest or conviction record, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is supportive and free from discrimination.