Location: San Francisco, CA
Deadline to apply: Wednesday, March 21, 2018
The ACLU of Northern California (ACLU-NC) seeks an organized, knowledgeable, and compassionate Human Resources Generalist who thrives in a dynamic, fast-paced, non-profit advocacy organization, while communicating effectively and skillfully handling a range of responsibilities in a rapidly changing environment. This position reports to the Human Resources Manager.
You are a problem-solver and helper who is passionate about HR, comfortable with the range of responsibilities of a human resources generalist, demonstrates a foundation of related knowledge and skills, has experience being the go-to person that staff come to with questions, is a professional at all times and manages stressful situations with grace, good judgment, and poise.
You are responsible for performing HR-related duties with a high-degree of confidentiality, professionalism, collaboration, and critical thinking. Your job is to support our recruiting and onboarding program, benefits administration, maintain our HRIS system, while working in collaboration to improve current systems and process that advances our mission and sustains our committed, productive staff.
About the organization
The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are the resistance. Join us.
Duties & responsibilities
Working under the supervision of the HR Manager, the HR Generalist will:
- Support the recruitment and hiring program, including working with hiring managers to develop and implement a hiring plan that fully utilizes our recruiting system, posting open positions, developing interview questions and exercises, screening candidates and scheduling interviews, and drafting offer letters.
- Administer onboarding process to ensure each new staff member is welcomed, set up for success from the outset, and able to integrate seamlessly into the organization, working closely with other members of the executive, operations, and finance teams.
- Respond to individual HR questions, issues, and requests from employees with an open door, including utilizing HR expertise to create an environment of confidence and accountability that ensures staff come to HR for their workforce needs.
- Perform HRIS updates including employee status and benefits changes, ensuring accurate leave balances and benefits enrollments/deductions, assisting employees with timecard entry and trouble-shooting, producing regular reports, performing audits to ensure data integrity.
- Effectively accomplish administrative HR tasks including maintaining personnel files; creating Personnel Record Form (PRF) tracking sheets; completing employment verification requests; monitoring provisional employment periods and notifying supervisors; reporting, maintaining and monitoring all workers' compensation files; and, other admin tasks as required.
- Administer benefits programs, including health, dental and vision, 401(k), Flexible Spending Account plans, and other insurance, including processing benefits for new staff members, answering staff questions about benefits.
- Support the process for transitioning staff to new roles or off-boarding from the organization that ensure an effective transition of responsibilities and capture learnings from their time on staff/in role.
- Provide compliance support, including staying updated on compliance changes (e.g. laws, ordinances, policies, procedures); reviewing ACA compliance tracking; administering internal policies, practices, and procedures consistently across the staff.
- Special projects, research, and other duties as assigned.
- Bachelor’s degree in HR, business or a related field preferred but not required.
- 2-5 years of HR generalist experience
- Interest and ability to thrive in a busy environment, including the ability to easily balance being available to staff and staying focused on details.
- Highly proficient in Microsoft Office 365 Suite, especially Outlook, SharePoint, Word and Excel.
- Ability to work with a high degree of professionalism and confidentiality.
- Demonstrated experience and enjoyment working with and supporting a diverse workforce.
- Experience supporting an innovative recruitment/onboarding program.
- Excellent project and time management skills.
- High level of organization, attention to detail, and follow-through.
Competitive compensation is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.
Applications will be accepted until 11:59 p.m. on Wednesday, March 21, 2018. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis. Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) resume, and (3) a list of four references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application online at https://aclunc.recruiterbox.com/jobs/fk0f4bd/
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.