Human Resources Coordinator (San Francisco)

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ACLU of Northern CA

The Opportunity

The ACLU of Northern California (ACLU NorCal) seeks a Human Resources Coordinator for the San Francisco, Sacramento, and Fresno offices. This position is based in San Francisco.

The Approach

You are a self-starter who thrives in a busy, bustling environment with the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You work well under pressure and are always professional and have strong oral and written communication skills. You understand the importance of confidentiality in all matters. You are committed to racial and social justice, and you treat every person with whom you work with dignity and respect. You actively work to foster an equitable and inclusive experience for staff and other partners in your work

Our work involves hard subject matters that can be emotionally draining for some people. As a mission driven organization, we strive to make the world a better place, but recognize the road is long and hard. At the same time, we understand the importance of self-care, and do our best to reflect that in our practices and values.

The Position

The Human Resources Coordinator will work closely with the Human Resources team and all internal employees and requires a high level of organization and attention to detail, ability to problem solve, and maintain confidentiality. Assisting in the day-to-day operations and providing comprehensive support to the daily operation of the Human Resources department in payroll processing, personnel records management, recruitment, HRIS/systems, benefits, onboarding, and administration. This role helps ensure compliance with applicable Federal, State, and City laws/ordinances; provides information and assistance to employees regarding human resources activities, processes, policies, and procedures; prepares various correspondence and coordinates activities related to the areas of assignment; and delivers a customer-focused and effective HR support service to the department and organization. This full-time position is eligible for a hybrid work schedule, working from their ACLU NorCal office a minimum of (1) one day per week and telecommuting for the remainder of the work week.

This position is not part of the bargaining unit represented by IFPTE Local 20.

About the Organization

The ACLU of Northern California is an affiliate of the American Civil Liberties Union, a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. The ACLU of Northern California (ACLU NorCal) is comprised of two distinct corporations, the ACLU Foundation of Northern California (the “Foundation”, a 501c3) and the ACLU of Northern California (the “Union”, a 501c4). The incumbent is a joint employee of both corporations. For most of the last century, ACLU Nor Cal has been part of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state.

Our mission is to ensure that Constitutional rights don’t just exist on paper but are protected in practice. As we move into a new era, we face dangerous policies that threaten our civil rights and civil liberties, we must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these policies and protect our most cherished rights and freedoms. At the same time, ACLU NorCal is committed to advancing proactive and positive change to transform laws and institutions to advance our values. We are committed to fostering an anti-racist work culture and to anti-racist principles and learning.

COVID-19 Prevention

The ACLU NorCal physical offices are open. Up to date vaccination against COVID-19 is required as a condition of employment unless an exemption is requested and approved. Masking is required for in person work at this time.

Duties & Responsibilities

HR Department Administration

  • Maintains accurate and up to date personnel files and performing general HR filing.
  • Update necessary stakeholders as part of employee change processes
  • Responds to employee requests and questions sent to the HR email address
  • Processes HR invoices to accounts payable for payment
  • Ensures HR documents/forms and other resources are up to date
  • Provides administrative support for the HR Director and Personnel Committee, including maintaining rosters and meeting schedules in BoardMax, preparing meeting/event materials, set- up, food ordering, organizing logistics, and drafting minutes and board documents, as needed. And assist with project follow-up as needed

Recruitment Assistance

  • Routes job requisitions requests for approval
  • Responsible for job postings
  • Coordinates phone and in-person interviews with hiring managers
  • Conducts references checks
  • Ensures all hiring documents are complete with appropriate approvals
  • Drafts offers letters for review
  • Assists with scheduling onboarding meetings for new hires

Benefits/Payroll/HRIS

  • Reviews bi-weekly timesheets and follow up with employees and supervisors to ensure accuracy and approval
  • Inputs and updates employee information in HRIS and Benefits systems, including creating employee user accounts in various systems
  • Supports HR onboarding processes including maintaining I-9 files and following up with colleagues and new hires to ensure new hire checklist items have been completed
  • Supports HR offboarding processes
  • Sends all staff reminders regarding timesheet and time off submission, holidays, etc.
  • Process transactions on time within the time/payroll system Assists with benefit administration and open enrollment, updating carriers on new enrollments and terminations, help resolve staff benefits questions, running and reviewing reports

Qualifications:

Education / Experience:

  • 3-5 years of HR/administrative support experience
  • Experience in high volume scheduling.
  • Experience taking notes/minutes.

(We welcome you to include any lived experience you are comfortable sharing in your cover letter or an additional attachment)

Required Skills / Competencies:

  • Demonstrated experience and enjoyment working with and supporting a diverse workforce.
  • Strong time management skills and the ability to prioritize.
  • High level of organization, attention to detail, and follow-through.
  • Adaptable to difference work styles
  • Effective and respectful written and verbal communication skills
  • Excellent judgment at all times and especially when dealing with sensitive issues/situations.
  • Ability to adjust with changing priorities.
  • Excellent customer service skills and a solution-oriented mindset.

Technical Skills:

  • Experience utilizing a Human Information Resources System.
  • Able to learn and utilize a variety of communication technologies, such as MS Teams, BoardMax and Asana.
  • Proficiency with MS Office suite, in particular Outlook.

Total Compensation

We are committed to creating and maintaining a diverse workforce through equity initiatives, which includes equitable pay practices. Competitive compensation is commensurate with experience. Starting salary range for this position is $32.67 - $ 38.11 hourly.

We understand how vital our work is and at the same time understand the toll engaged activism can take. Our goal is to retain staff and we believe that having a robust benefit offering is vital in meeting that goal. Our benefits include four weeks paid vacation in addition to 14 office holidays; fully employer-paid medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and 401(k) plan with employer match. We have a robust Employee Assistance Program and emerging Employee Resource Groups.

To Apply

Applications will be accepted until the position has been filled. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis. Applications must include (1) a resume, (2) a cover letter, and (3) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application online at: https://boards.greenhouse.io/aclunc/jobs/6503489002

The ACLU NorCal is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail hr@aclunc.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU NorCal strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve. ACLU NorCal will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

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