Legal-Policy Assistant (Fresno, Sacramento)
Locations: Fresno and Sacramento
Application deadline: Monday, Jan. 15, 2018
The American Civil Liberties Union Foundation of Northern California (ACLU-NC) seeks a motivated, organized, and knowledgeable Legal-Policy Assistant to join our Legal-Policy Department. The position will support staff and senior staff attorneys on a wide range of litigation and policy advocacy projects. We are hiring two positions, with one position based in our Fresno, CA office and one position based in a new Sacramento, CA office. The Fresno based position reports to the Senior Staff Attorney in our Fresno office. The Sacramento based position reports to the Senior Staff Attorney in our Sacramento office.
You are a self-starter who thrives in a busy, bustling environment with the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You have experience supporting litigation and/or policy advocacy projects, and you work well under pressure and are professional at all times with strong oral and written communication skills. You are comfortable in a support role, ask the right questions, and take initiative in completing tasks. You treat every person with whom you work with dignity and respect and actively work to foster an equitable and inclusive experience for staff and other partners in your work.
You are a key member of the Legal-Policy Support Team who are at the heart of our cutting-edge legal and policy program work. You directly contribute to the Legal-Policy team’s efforts by providing litigation and policy support to attorneys engaged in active litigation and policy advocacy and campaigns, developing expertise in case management software, maintaining online and hard-copy law library, staffing litigation and policy approval processes and providing administrative support. You will assist in a range of diverse projects and assignments related to the day-to-day operations of the department and local and statewide legal-policy projects.
About the organization
The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are the resistance. Join us.
Duties & responsibilities
- Serving and filing legal pleadings in state and federal court;
- Creating and generating Table of Contents and Table of Authorities in legal briefs;
- Facilitating conflicts checks;
- Proofing, formatting, and/or cite checking legal briefs and pleadings;
- Monitoring relevant deadlines and calendars, and regularly updating case management software with recent case activity;
- Assisting attorneys in timekeeping for active litigation;
- Conducting Westlaw and internet research;
- Creating and maintaining organized paper and electronic case files and categorizing and preparing case files to be archived in and retrieved from our off-site storage facility;
- Organizing, maintaining, and updating the law library, as well as maintaining and renewing online subscriptions;
- Developing expertise in case management software, including developing and updating protocols, convening best practices trainings for staff, and serving as liaison between department staff and IT on software; and
- Staffing the litigation approval process, which includes providing logistical support for monthly department meetings, circulating relevant memos, and monitoring related activity.
- Preparing and maintaining documents for tracking legislation and/or media coverage;
- Tracking Public Records Act or Freedom of Information Act requests and responses, and where necessary, following up to ensure complete responses and assisting with review of responses;
- Formatting documents such as letters and reports, and assisting in the creation of PowerPoint or other presentations;
- Conducting Westlaw and internet research;
- Maintaining email listservs for coalition work; and
- Staffing the lpolicy approval process, which includes providing logistical support for monthly department meetings, circulating relevant memos, and monitoring related activity.
- Providing meeting and logistical support, including scheduling video and/or conference calls, calling individuals to attend meetings, meeting set-up, arranging catering, occasional note taking, etc.;
- Calendaring appearances, deadlines, meetings, etc. in Outlook;
- Processing of incoming and outgoing mail;
- Mailing and photocopying of bulk materials (e.g., large jobs, not single items);
- Preparing expense reports and reconciling credit card statements at the end of each month;
- Making travel arrangements;
- Assisting in the creation of Powerpoint or other presentations; and
- Other duties as assigned.
- At least 3 years’ experience working in a law firm, legal non-profit or legal services organization, or providing litigation and administrative support;
- Knowledge of ECF procedures in state and/or federal courts, and filing and service requirements in the Courts of Appeal and Supreme Court of California;
- Advanced proficiency with Microsoft Word, Outlook, Adobe Acrobat, PowerPoint and other Office programs, including facility with mail merge, spreadsheets, tables, and charts;
- High level of organization, attention to detail, and follow-through;
- Demonstrated capacity to manage and prioritize competing deadlines simultaneously;
- Strong verbal and written communication skills, including excellent interpersonal skills;
- Dependable, punctual, and able to maintain a high level of confidentiality;
- Demonstrated experience and effectiveness in coordinating and organizing logistics, travel arrangements, meetings, events, and trainings; and
- Solution-oriented approach, including the ability to work independently and on a team, and demonstrated willingness to take initiative while juggling several priorities all with personal enthusiasm, optimism, and a sense of humor.
- Experience and interest in the legal, policy, or advocacy field, especially civil liberties, civil rights or other public interest advocacy work.
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.
Applications will be accepted until 11:59 p.m. on Monday, Jan. 15, 2018. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis. Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) resume, and (3) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application in PDF format to the attention of Legal-Policy Assistant search at https://aclunc.recruiterbox.com/jobs/fk0fimq.
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.