Legislative Assistant (Sacramento)
Deadline to apply: May 14, 2018
The American Civil Liberties Union (ACLU) of California seeks a motivated, organized, and capable Legislative Assistant who thrives in a dynamic, fast-paced, non-profit advocacy organization to join our Center for Advocacy & Policy (CAP). The position will handle a range of administrative and legislative support responsibilities and reports to the Legislative Coordinator.
You are a thoughtful, detail-oriented helper who ensures that CAP staff have the support they need each day. You have the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You are comfortable in a support role and take initiative in completing tasks. You are professional at all times, treating everyone with dignity and respect and working well in a small, collegial office environment.
You are a key member of the CAP team who are at the heart of our cutting-edge legislative and administrative advocacy work. You are responsible for providing administrative support to the Legislative Coordinator, assisting in a range of diverse projects and assignments related to the day-to-day operations of the office. You are also responsible for supporting the legislative work of the office and providing logistical and administrative support to the lobbyist staff.
About the organization
The ACLU of California is a collaboration of the three ACLU affiliates in California: the ACLU of Northern California, ACLU of Southern California, and the ACLU of San Diego & Imperial Counties. The Center for Advocacy & Policy (CAP) works closely with all three affiliates. The CAP office is responsible for advancing the ACLU of California’s civil liberties and civil rights policy goals in the State Capitol. As we move into a new era and face dangerous policies that threaten our civil liberties and civil rights, we remain dedicated to confronting these issues, defending the progress we have made, and propelling forward proactive legislative and policy reforms in California.
Duties & responsibilities
The administrative support responsibilities include:
Ordering and maintaining office supplies, interfacing with vendors and the building manager, purchasing and ensuring the maintenance of office equipment and furniture;
Answering the door and responding to general inquiries;
Providing meeting and logistical support, including meeting set-up, arranging catering, etc.;
Mailing and photocopying of bulk materials (e.g., large jobs, not single items);
Troubleshooting and liaising with the IT support firm;
Tracking expenses, assisting with the CAP office budget proposal, coding bills and credit card receipts, and ensuring expenses are on track with the budget;
Maintaining and updating the CAP office’s shared contacts database;
Communicating with the ACLU of Northern California, which oversees the CAP office regarding administrative matters, as needed; and
Other general administrative duties as assigned.
The legislative support responsibilities include:
Maintaining the list of legislation being monitored by the office, including tracking legislation in the office’s bill tracking systems;
Assisting with lobby days and booking other legislative appointments;
Drafting, assisting in preparation of, and distributing written materials generated by the CAP office;
Assisting the Legislative Coordinator in developing internal documents and analyses of legislation;
Assisting CAP staff with maintaining their calendars and travel arrangements; and
Performing other legislative support duties as assigned.
Experience providing administrative, operational, or logistical support in a fast-paced office setting;
Proficiency with Microsoft Word, Excel, Outlook, and other Office programs;
Strong verbal and written communication skills, including excellent interpersonal skills;
Ability to think proactively, anticipate problems, analyze situations, develop effective solutions, demonstrate good judgment, and take initiative to facilitate the smooth operations of the CAP office;
Excellent interpersonal skills and the ability to represent the organization to the public as well as interface with all levels of staff while maintaining tact, diplomacy, confidentiality, and professionalism;
Strong project and time management skills, including demonstrated capacity to manage and prioritize competing projects and complete assignments under deadlines;
High level of organization, attention to detail, and follow-through;
Ability to work as a team member as well as independently; and
Available or interested to start in July or August 2018.
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and 401(k) plan with employer match.
Applications will be accepted until May 14, 2018. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis. Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) resume, and (3) a list of four references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application in PDF format to the attention of Legislative Assistant search at https://aclunc.recruiterbox.com/jobs/fk01hin/
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.