The ACLU of Northern California (ACLU-NC) seeks a Supervising Paralegal that will manage the litigation support work of the Legal-Policy Department. This position will supervise a group of litigation and legal-policy assistants (or other legal support professionals) on the Department’s Legal-Policy Professional Staff. The Senior Paralegal will report directly to the Department Manager.
Our work is guided by the principles of freedom, equality, and justice enumerated in the Constitution. However, we know that because of historic and systemic racism and other forms of oppression, these principles are not equitably applied to all. In an ideal world, everyone would have equal access to justice and equal protection under the law. Unfortunately, neither our world nor our country is ideal. Our work involves hard subject matter that can be emotionally draining for some people. Ideal candidates will understand that as a mission driven organization; we strive to make the world a better place knowing that the road is long and hard. At the same time, we understand the importance of self-care, and do our best to reflect that in our practices and values.
The Supervising Paralegal will manage a range of diverse litigation projects, in both state and federal court, at all stages of litigation, from initial pleadings to appeals. The work of the Supervising Paralegal will also involve coordination and implementation of Department-wide e-discovery solutions and systems and software improvements. The Supervising Paralegal will also work closely with the Department Manager and Department Administrative Assistant to improve systems for organization of paper and electronic case files and other litigation-related systems and protocols.
The Supervising Paralegal will directly supervise litigation and legal-policy assistants (or other legal support professionals) on the Department’s Legal-Policy Professional Staff. The Supervising Paralegal will manage assistants’ work assignments, provide guidance and feedback on their work product, and develop holistic litigation training curricula.
About the Organization
The ACLU of Northern California is an affiliate of the American Civil Liberties Union a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. The ACLU of Northern California (ACLU NorCal) is comprised of two distinct corporations, the ACLU Foundation of Northern California (501c3) and the ACLU of Northern California (501c4). The incumbent is a joint employee of both corporations. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state.
Our mission is to ensure that Constitutional rights don’t just exist on paper but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are committed to fostering an anti-racist work culture and to anti-racist principles and learning. We are the resistance. Join us.
Duties & Responsibilities
• Supervision, Management & Training
- Effectively supervise, review and evaluate litigation and legal-policy assistants (or other legal support professionals), using tools such as 1:1 check-ins, delegation memos, and providing detailed review of and feedback on assistants’ work product.
- Develop and implement holistic onboarding and ongoing litigation training curricula;
- Effectively coordinate with program directors, attorneys and other department staff whose work intersects with litigation and legal-policy assistants’ projects and assignments.
- Provide support and guidance for litigation and legal-policy assistants’ professional development goals.
- Hire and supervise staff, as needed, in order to meet operational demands of the Department.
- Administer performance management and disciplinary actions; recommend personnel actions as needed.
- Provide regular feedback to staff, including corrective feedback when needed, to help staff build on strengths, grow, or improve performance.
- Support staff in resolving interpersonal conflicts with colleagues, including identifying and escalating issues to HR when needed.
- Delegate responsibilities and identify opportunities for staff to absorb new responsibilities; and
- Provide mentorship to staff to assist in their growth and professional development.
• Coordination of Department-Wide Systems & Software Improvements
- Coordinate with case teams on implementation and application of e-discovery strategies.
- Identify opportunities and implement solutions for improved use of systems and software to streamline legal assistant workflow across the Department.
- Improve systems for tracking of active and potential case matters, including enhancing case management and document management solutions; and
- At our three office locations, improve systems for organization of paper and electronic case files and for preparation of case files to be archived with and retrieved from our off-site storage facility.
• Direct Support of Ongoing and Potential Litigation
- Serve and file legal pleadings in state and federal court.
- Create and generate Table of Contents and Table of Authorities in legal briefs.
- Proof, format, and/or cite check legal briefs and pleadings.
- Assist with fact development of cases and discovery, including eDiscovery projects and the organization, collection, review, and production of documents obtained from clients and opposing parties.
- Monitor relevant deadlines, calculate court deadlines, and update case calendars; and
- Conduct Westlaw and PACER searches and document retrievals; other internet research.
• Administrative Tasks
- Facilitate conflicts checks and case opening procedures; and
- Prepare expense reports, reconcile credit card statements, mail and photocopy bulk materials.
Education / Experience:
- At least 5 years’ experience working in a law firm, legal non-profit or legal services organization, or providing paralegal or other litigation support.
Required Skills / Competencies:
- Strong project and time management skills, including ability to manage and prioritize competing projects and complete assignments under deadlines.
- Ability to effectively lead, motivate, and train legal support professionals on legal procedures, software, and systems.
- Strong working knowledge of ECF and other filing and service procedures in federal and CA state courts.
- Strong working knowledge of Westlaw and PACER.
- Ability to cite check using both Blue Book and California styles of citation.
- Ability to assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained over the course of litigation.
- High level of organization, attention to detail, and follow-through.
- Good judgment, dependable, punctual, and able to maintain a high level of confidentiality.
- Strong verbal and written communication skills, including strong interpersonal skills.
- Commitment to pursuing public interest advocacy work, particularly in the ACLU-NC’s six core Program Areas.
- Solutions-oriented approach, including the ability to work independently and on a team, and willingness to take initiative while juggling several priorities all with personal enthusiasm, optimism, and a sense of humor.
- Experience with the supervision and management of staff; and
- Ability to occasionally come into the office early or stay late to effectuate filings.
Preferred Skills / Competencies:
- Experience and effectiveness in coordinating and organizing logistics, meetings, employee onboarding, and trainings; and
- Familiarity with conducting database searches in e-discovery databases (e.g., IPRO Eclipse, Relativity, Concordance, etc.) and reviewing documents within these programs for relevance, responsiveness, and privilege; facility with organizing large volumes of data.
- Strong working knowledge of Microsoft Word, Outlook, Adobe Acrobat, PowerPoint, Excel and other Office programs, including facility with mail merge, spreadsheets, tables, and charts; and
- Familiarity and comfort with e-discovery databases and case management software.
We are committed to creating and maintain a diverse workforce through equity initiatives, which includes equitable pay practices. Competitive compensation is commensurate with experience. Starting salary range for this position is $85,617 – $99,887 annually.
We understand how vital our work is and at the same time understand the toll engaged activism can take. Our goal is to retain staff and we believe that having a robust benefit offering is vital in meeting that goal. Our benefits include four weeks paid vacation in addition to 14 office holidays; fully employer-paid medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and 401(k) plan with employer match. We have a robust Employee Assistance Program and emerging Employee Resource Groups.
This position is not represented.
Applications will be accepted until the position has been filled. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis. Applications must include (1) cover letter, (2) resume, and (3) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application online at: https://boards.greenhouse.io/aclunc/jobs/5159444002
The ACLU-NC is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail email@example.com. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.